Vendor Information

Are you in need of a special place to sell and showcase your unique wares? Come join us at the West Yellowstone Festival! We are now booking for 2026!

Whether it be art, crafts, food, antiques, activities, jewelry, fruits & vegetables, woodworking, or something else – we hope you will bring your skills and talents to West Yellowstone!

The cost for one booth at the West Yellowstone Festival is $200. Official T-Shirts are $15 for vendors. Please provide your own booth furnishings.

Event insurance is recommended, not required to sell at the West Yellowstone Festival. However, some things are required by the state of Montana. See below.

Security overnight is provided. This will prevent you having to set up and teardown again. We just ask that you bring coverups for your items for extra protection and/or Inclement weather. Please make sure all tents are anchored for wind protection.

Are you interested in expanding your business presence to the internet and social media? Dalton Direct Digital provides personal, professional digital marketing and web services at a discounted rate for West Yellowstone Festival Vendors.

18 Day Of Rules and Guidelines
These are the rules and guidelines emailed out with your booth assignment & map.

  1. Check in at the pavilion Friday from 8AM to 10 AM. or Thursday Evening 4-6 PM. Please note vendors are PROHIBITED from having dogs in or around their booth during the festival. No exceptions.
  2. Set up following check-in. After unloading please move your vehicle as far as possible there will be Vendors in the outside spaces. Failure to follow parking instructions from the event management will result in your uninviting to this and future events.
  3. All food Vendors you are required to bring 2 garbage cans and maintain them during the show. This includes Vendors that pass out samples of their product. Please take garbage with you.
  4. Everyone is responsible of bringing their own tent and anchoring it or shade cover and table! We do not provide or rent any tents.
  5. Please bring adequate change. There is no place to get any change whatsoever!
  6. Tear down will be Saturday night at 7 PM
  7. Thursday and/or Friday night do not leave food or garbage of any kind in your booth! It attracts bears! All Vendors carry your garbage out with you and please no one use the local business garbage dumpsters. You can set up Tents, Tables Thursday night at your own risk.
  8. Saturday night please leave your booth area clean and take ALL garbage with you.
  9. There is a checkout process! We just ask you to return your Booth number to us. We will reuse them. There is a required resort tax of 4 percent and 4 percent administration fee of all income which will be paid to the organizer and they will pay to the town of West Yellowstone. This will be taking the place of paying sales tax. So you will not need to pay any sales tax to any state. The city requires that the Resort tax and Administration Fee is due before leaving the Festival.
  10. We will have our next show application available. If you sign up either on our site or with our paper form and pay for next year in advance then you will get first choice of location if available.
  11. Producers has the right to reject inappropriate or questionable merchandise or services, and the right to reassign Booth Location
  12. There will be a Island Park Festival official tee-shirts available!
  13. We have been heavily promoting the show but we would appreciate you distributing the flyer to who or wherever possible. If you can post in all your Social Media groups. It would help us all! Thank-you
  14. Public restrooms are available in the vicinity.
  15. There is no electricity available for Vendors. Please provide your own if you need it.
  16. This year we will be giving out door prizes. You are not required but encourage to participate. This will give more exposure to your business. Upon checkin please bring a door prize with you with your business card attached.
  17. Most of all just have fun! Enjoy the biggest party in town……. The West Yellowstone Festival

Liability Waivers

It is required for all vendors to have a signed liability waiver upon check-in at the event. Want to speed up your check in time and get to selling? Please print and bring this signed waiver.

Selling food?

Please be advised, Food Trucks take up two booth spots and will be charged accordingly. Food Vendors must provide their own electricity.

Vendors must be one of the following options to be able to participate in the event:

  1. A licensed mobile unit in the State of Montana for the year of 2025.
  2. A Licensed Food caterer or restaurant with catering endorsement in the state of Montana.
  3. Have a Temporary Event Approval from the Gallatin City County Health Department for the specific event/dates of operations. The application may be found here: Temporary-Food-Event-Permit-Application-050119.pdf
  4. Have a valid cottage food operations certification from the State of Montana.
  5. Sell a raw agricultural food such as farmstand items apples, oranges, lettuce. Please note they may need to register with the Department of Agriculture.
  6. Fall under the Montana Local Food Choice Act—please note they may not be making any food on site under this rule, an if they are they would need a temp event or meet another criteria above.